TLC is aware that rigorous monitoring and impact evaluation are key to the success of our programs. In November 2013, our board approved a comprehensive monitoring and evaluation program that allows us to both measure how much difference our programs are making on the ground, and track how every cent donated to us is spent. We understand that donors can choose from hundreds of organizations working in the field of education in Nepal, and we are committed to standards of financial transparency and accountability that surpass most of the local NGOs of our scale.

Please click on one of the following subheadings to learn more about our monitoring and evaluation procedures, and our up-to-date financial information.


How do we know our programs work?

Our impact evaluation strategy incorporates both qualitative and quantitative techniques. Thanks to the small scale of our programs, we are able to monitor the   progress of our CARE and Back-To-School students face-to-face in our office in Kathmandu. For PIE tutorials, we have developed a quantitative evaluation system that consists of three components:

 

1. Attendance, Drop Out Rate and Exam Scores: Our on-site coordinator keeps written records of all the teachers' and students' attendance and monitors any drop-outs. We test our students twice a year in all of the subjects taught, and record the test scores for each student. This provides us with 6 data points for each student over the course of three years, allowing us to track every beneficiary's progress.

2. Evaluating PIE's Impact: These test scores, however, are not enough to tell us how much of the students' improvement can be attributed to our program. We therefore conduct an additional measure of impact. When we first offer PIE in a school, we give each applicant a baseline exam that gives us a sense of whether the student could benefit from PIE tutorials. We thus collect data on student performance from both students who end up being selected for PIE, and their peers who do not. We then repeat the same baselineexam one year later, and compare the improvement among PIE students with those not participating in PIE, but studying in the same public schools as our students. This comparison allows us to determine the impact of our program.

3. Final SLC Scores: After the completion of 3 years of PIE tutoring, we record each student's SLC score, and compare the score to the average at the public school from which the student came. This allows us to both determine what proportion of our beneficiaries passed the exam -- the ultimate goal of PIE -- and to see how their scores compare to their peers who don't have the benefit of attending PIE tutorials.

Since this system has only been instituted in November 2013, we are still in the data collection phase. We will update our website with preliminary results as soon as they become available.

 

How do we keep track of how donations are used? 

Every donation and every expense is input into an automated accounting system custom-made for TLC. Depending on the type of expense, the system automatically determines whether it falls into the category of project costs or overhead costs, and updates ouroverhead ratio. At the end of each month, the system compares all our expenses and donations recorded during the month with the figures from our bank account statement, minimizing error and maximizing accountability. Our accountant prepares financial reports on a monthly basis, and submits them for review to our director.

Quarterly and annual reports, automatically generated by our accounting system and accompanied by bank account statements, are submitted to the Board's Treasurer and reviewed by the Board at its quarterly meetings. We make our financial reports available to thepublic; basic information is provided below and detailedreports can be requested by contacting us here.

  

How do we ensure accountability within the organization?

In addition to financial reporting, our systems generate quarterly reports detailing our current pool of beneficiaries and their progress over the course of the quarter. These reports allow us to see whom we are serving and how effective we are at our job. Each quarter, a detailed report is submitted to our Board Chairman and discussed by the Board.

 

Basic Financial and Project Data for 2013

 

Donations:

Expenses:

Project costs:

Overhead costs:

Overhead ratio:

Number of beneficiaries at the end of the year:

               PIE:

               CARE:

               Back-to-School:

Per-beneficiary cost of programs (excluding overhead costs):

               PIE:

               CARE:

               Back-to-school:

 

A detailed report can be requested by contacting us here.